Call for project coordination

Job advertisement for project coordination at the Leipzig Polyclinic

We are advertising one of our project coordination positions with a focus on finance and administration on a part-time basis (25 hours/week) from 1 July 2026. The position is initially limited until 31.12.2026, further employment is desired and will be sought.

The organisation

The Solidarische Gesundheitszentrum Leipzig e.V. is a district health centre in the Schönefeld district of Leipzig. Our approach is to take a holistic and interdisciplinary view of health. Above all, we focus on the social causes of illness and health instead of seeing health as an individual responsibility.

The position

Various professional groups work together on an interdisciplinary basis at the Polyclinic. Our services include psychological counselling, social counselling, everyday counselling, health counselling, health-related community work and other sub-projects. The Finance & Administration project coordinator plays a central role in the structural and financial stability of the organisation. The position combines financial planning, funding management and personnel administration with external representation and project management in a collectively organised, low-hierarchy working context. In our organisation, the position also involves cooperation with other coordination offices (including another administrative office) and participation in various meetings and plenary sessions.

Your activities

• Financial planning & control

  • Financial planning for the organisation and all ongoing projects

  • Drawing up calculations and financial plans for funding applications

  • Overview of income, expenditure, terms and commitments

• Funding management

  • Communication with funding providers (foundations, public authorities, etc.)

  • Overview and strategic development of project funding

  • Support for application and negotiation processes

  • Call for funds, interim reports and proof of utilisation

• Personnel management

  • Planning and overview of positions (incl. salaries and job descriptions)

  • Preparation and monitoring of employment contracts as well as registrations and cancellations

  • Communication with payroll accounting

• External representation & networking

  • Communicating the concepts, perspectives and needs of the Polyclinic to the outside world

  • Representation of the Polyclinic vis-à-vis funding organisations, administration, politics and networks

• Membership administration

  • Contact with members (joining and leaving, donation receipts)

• Participation in relevant committees and working groups (collective secretariat 1x/week, team meetings 1x/week)

We offer

• A challenging job with high socio-political relevance

• Remuneration according to the organisation's internal salary model (€18/hour gross)

• Mainly time flexibility

• A lot of creative freedom in workflows and processes in the project

• A low-hierarchy and non-discriminatory working environment

• Collaboration in a motivated team that works on an equal footing

• Regular supervision, the opportunity to participate in further training, group weekends and supra-regional networking meetings

We expect you to have

• Completed university degree (at least a Bachelor's degree) or comparable qualified experience in an activity-related profession Relevant experience in association work, self-administration, funding work or project coordination

• Basic knowledge of non-profit, association, labour and funding law, as well as personnel and tariff issues.

• Confidence in dealing with figures, financial planning and spreadsheets

• Independent and goal-orientated way of working, especially with regard to strategic planning

• Strong organisational and empathy skills

• Good language skills (at least C1)

• Ability to work in a team and willingness for group processes as well as low-hierarchy decision-making and feedback modes

• Participation in the plenary session of the entire group on Thursdays fortnightly from 6-8 pm (odd week)

• Willingness to attend appointments in the evening and at weekends

We are happy for applicants to bring these experiences and skills with them. However, we also see our positions as a learning environment and therefore do not expect all of these points to be fulfilled.

Application form

Interested applicants can answer the questions under the following link and upload a CV there. No additional letter of motivation is required. Questions about the process can be sent to bewerbung@poliklinik-leipzig.org. We explicitly request that you do not send any application documents to this address.

Applications with a picture will not be reviewed due to legal requirements - Art. 9 GDPR.

Applications from people with a migration and/or refugee background, black people, people of colour, disabled people and queer people are expressly welcomed and desired. Severely disabled applicants will be given special consideration if equally qualified.

Timetable

Please submit your application by 15.03.2026 inclusive. An invitation to interview will be sent in the 14th calendar week. The interviews will take place in calendar weeks 17-19. The start of work is planned for 01.07.2026. The familiarisation phase will be discussed individually and should take place in close cooperation with the current position.